Association documents

STATUTES

OF THE HUNGARIAN ASSOCIATION FOR PORCINE HEALTH MANAGEMENT

 

Having resolved to found the Hungarian Association for Porcine Health Management, in accordance with Act V of 2013 on the Civil Code and Act CLXXV of 2011 on the Right to Association, Public Interest Status and the Operation and Support of NGOs, the members adopt the Statutes of the association with the following content:

 

Chapter I

 

Section 1.

 

Details of the Association (name, registered office and stamp)

 

Name of the association:                             Magyar Sertésegészségügyi Társaság

Abbreviated name of the association:       MASETA

Foreign-language (English)

name of the association:                        Hungarian Association for Porcine Health Management (HAPHM)

Registered office:                                         H-1078 Budapest, István út 2, Hungary

Area of operation:                                       Hungary

Official language:                                        Hungarian

Stamp of the organisation:                         on round base, circular text: “Magyar Sertésegészségügyi Társaság” (“Hungarian Association for Porcine Health Management”), in the middle: stylised drawing of a pig, at the bottom: “1963”.

Founding Chairman of the organisation: Dr. István Szabó (1919)

(first senior officer)

The HAPHM is a legal person.

 

Section 2.

 

Purpose of the Association

 

The organisation is established by veterinarians, with the aim of operating as an association also open for other professionals active in areas related to porcine health management, willing and able to promote porcine health, working in other professions, whether living in the country or abroad. The goal of the association is to establish a high-quality, authentic professional workshop, and because of this, the establishment and maintenance of membership is subject to certain professional conditions. The professional competences of persons applying for membership are assessed in the scope of an application procedure set out in a separate internal professional policy (a so-called “accreditation procedure”), and maintenance of the membership is also subject to these conditions. Further goals of the company and the main characteristics of its operation: organisation of regular, qualified further trainings, development of professional guidelines, support for the educational activity in the course of the university undergraduate and postgraduate level trainings and practical training, and the organisation of domestic and international events. The association intends to participate in Hungarian professional training, and its goals include the implementation of the college system of the European College of Porcine Health Management (ECPHM). With its R (Research) + D (Development) + I (Innovation) activity related to porcine health, the association intends to play an active role in promoting the competitiveness of the Hungarian porcine industry.

In addition, HAPHM also aims to cultivate the tradition and unity of the sciences related to porcine health in Hungary (including in particular porcine veterinary science) regardless of the workplace and position, as well as to enhance their effectiveness by exploiting the benefits of cooperation.

The Association will

1)    do its best to increase the moral recognition of professions related to porcine health,

2)    increase the efficiency of the veterinary and other related sciences, as well as the professions related to porcine health,

3)    use any opportunity to spread the professional knowledge related to the professions related to porcine health among the veterinarians and the professionals of related professions,

4)    promote the practical utilisation of the achievements of scientific research,

5)    cultivate international relations in the field of science,

6)    take a position in professional, organisational and socio-political matters concerning porcine health management and the activity of professionals in porcine health management in order to promote both economic interests, as well as the interests of society as a whole and of the professions related to porcine health management. The Association will do the foregoing in part upon inquiry, but may also initiate such activities as it deems necessary,

7)    strive to promote the interests of the professions related to porcine health management in the legislative processes concerning porcine health management as a matter of priority.

 

Section 3.

 

Operation of the Association

 

The Hungarian Association for Porcine Health Management (hereinafter referred to as: “HAPHM”) is an association of the professionals of the veterinarian and related interdisciplinary professions in Hungary, as well as (in the capacity of supporting members) of Hungarian professional associations, higher education institutions, research institutions, public bodies established by law (chambers), authorities and business organisations, operating in a federal system.

In order for achieving the goals set out in Section 2, the Association:

1)    coordinates the professional work of the company and its members in porcine health management,

2)    organises domestic and international events (professional gatherings, meetings, conferences, memorial gatherings, educational trips, professional presentations and exhibitions),

3)    participates in professional undergraduate, postgraduate and further training in collaboration with public institutions and social and economic organisations,

4)    publishes books, a professional journal and, periodically, professional publications, and/or participates in the publication and editing of the foregoing,

5)    maintains a website, via which it provides information for the members and anyone interested in the field,

6)    exploits the possibilities of electronic communication as set out in the Statutes for the purpose of conducting dynamic professional activity, as well as for regular – and periodic – organisational and professional events, consultation and trainings,

7)    founds awards and prizes, and announces professional tenders,

8)    builds and maintains relations with similar organisations in Hungary and abroad,

9)    participates in the European Association for Porcine Health Management and other international organisations,

10) organises regular – and when necessary, extraordinary – general assemblies and delegates’ meetings,

11) cultivates and maintains the tradition of the Hungarian porcine health management sciences and the excellent predecessors.

a)     The Association conducts its activity as a member organisation of the Hungarian National Veterinary Association (“Magyar Országos Állatorvos Egyesület”) acting as an overarching body.

b)    The international relationships of the organisation are governed by the International Relations Policy adopted by the General Assembly.

c)     The domestic professional relationships and communication of HAPHM are governed by the provisions of the Communication Policy adopted by the General Assembly.

d)    In order to ensure the consistent regulation of the professional guidelines of the Association, it is governed by the Professional Guidelines Policy adopted by the General Assembly.

e)     The General Assembly of the Association adopts the guidelines governing education, further training and event organisation in a policy.

 

Section 4.

 

Revenues of the Association

 

The revenues of the Association are generated from the contributions paid by the members, the donations of the supporting members, foundations and the financial profits of other enterprises. The annual membership fee of the organisation is EUR 100/year for regular members.

 

 

Chapter II

 

Section 5.

 

Members of the Association

 

Members of the Association:

1)    regular members,

2)    honorary members,

3)    supporting members.

The regular (natural person) members of the organisation whose membership was confirmed via the accreditation procedure and who were admitted via the member admission proceedings constitute the regular membership of the Association.

Hungarian or foreign persons who reached extraordinary achievements with their extraordinary professional work and by promoting the interests of the Association, and consequently, the porcine health management sciences, may be elected as honorary members.

A Hungarian or foreign private individual or legal person who (that) regularly supports the activity of the Association and any organisation thereof financially – and whose support the Association accepts, and whose activity is deemed to be in line with the goals of the Association – becomes a supporting member.

 

Section 6.

 

Manners of admission

 

1)    The Member Admission and Accreditation Committee makes a proposal regarding the professional suitability of the new applicant or member whose membership is being confirmed via a specific decision, sending the relevant protocols to the Presidency. If the activity of the applicant is not in conflict with the Statutes of HAPHM, the Presidency presents the application to the General Assembly, and upon approval, it takes the appropriate measures so that the member can exercise their rights and fulfil their obligations.

 

2)    Honorary members are elected via secret ballot by the General Assembly upon the proposal of the Presidency of the Association.

 

3)    The Hungarian or foreign private individual or legal person becomes a supporting member upon payment of the first financial support.

 

4)    The detailed rules of the admission and accreditation of members are set out in the relevant Member Admission and Accreditation Policy adopted by the General Assembly.

 

Section 7.

 

Rights of the members

 

1)    Every member has the right to attend the events of the Association.

 

2)    Each regular member has one vote. Regular members may participate in the sessions of the General Assembly and the General Assembly electing new officers via another regular member mandated therefor, based on prior written declaration. The further rights and obligations of the regular members and supporting members are set out in the order of procedure adopted by the General Assembly.

 

3)    Regular members have consultative, proposal-making, voting and electing right. Honorary and supporting members have consultative and proposal-making right. Hungarian honorary members and supporting members are invited to the sessions of the General Assembly.

 

Section 8.

 

Obligations of the members

 

1)                Every member of the Association has a moral obligation to comply with the Statutes and to promote the goals of the Association both mentally and by financial means.

2)                Every member must pay an annual contribution to the Association’s bank account, the amount of which contribution is to be determined via simple majority of votes of the General Assembly. The obligation to pay the contribution to the Association shall be effective from the date of entry of the member.

 

Section 9.

 

Other measures relating to the members, termination of membership

 

Membership shall terminate:

1)    with the member’s death

2)    quitting

3)    expulsion

4)    via expulsion after one year of delay with the payment of the membership fee, if the regular member fails to pay it even after being instructed thereto in a notice.

 

(1) The Presidency may expel a member of the Association who seriously or repeatedly breaches a resolution of the General Assembly, via open ballot, by simple majority of votes.

(2) The membership of a regular member may be terminated via expulsion if they fail to pay the membership fee that has been overdue for a year after being instructed thereto in a notice. A member may only be expelled on the grounds of failure of payment of the membership fee if after the lapse of the one year from the due date of payment, the Presidency instructed the member in writing, in a documented manner to pay the overdue membership fee in a notice setting out a deadline for remedy and informing the member of the legal consequences (i.e. expulsion), and the member failed to comply with this notice within the deadline for remedy.

 

(3) The expulsion procedure shall be conducted by the Presidency upon the request of any member of body of the Association. In the expulsion procedure, the member shall be invited to the meeting of the Presidency in a documented manner, and the invitation shall contain a warning regarding that if the member fails to attend the meeting despite having been properly invited, this will not prevent the holding of the meeting and the passing of the resolution. The member shall be allowed to defend themselves at the meeting. The member may have their representatives represent them at the meeting. The resolution declaring expulsion of the member shall be executed in writing and contain justification; the justification shall include the facts and evidence constituting the grounds of the expulsion, as well as the information relating to the possible avenues of legal remedy. The Presidency shall pass the resolution relating to the expulsion within 30 days after the start of the proceeding for expulsion of the member, and shall communicate it to the member concerned in a documented manner within 8 days.

 

(4) The member may lodge an appeal at the General Assembly of the Association against the resolution of the Presidency declaring the expulsion passed at the first instance within 15 days after the receipt thereof. The General Assembly shall decide regarding the appeal at its next session, via simple majority of votes. The General Assembly shall announce its resolution at the time of its adoption, and shall communicate it to the member concerned in writing, in a documented manner within 8 days.

 

 

Chapter III

 

Section 10.

 

Bodies of the Association

 

 

Bodies of the Association:

1)    the General Assembly, and the General Assembly electing the new officers,

2)    the Presidency (Chairperson, Secretary General and the Chairpersons of the Standing Committees),

3)    the standing committees:

a)     Financial Committee,

b)    Audit Committee,

c)     Member Admission and Accreditation Committee

d)    Committee for International Relations

e)     Communication Committee

f)     Committee for Education, Further Training and Event Organisation,

g)    Committee for Professional Guidelines

4)    ad-hoc professional committees.

 

 

 

 

 

 

Section 11.

 

Members, divisions:

 

(1) All members together construe the membership of the Association.

 

(2) The list of the members containing the members’ name and address of residence is attached as Annex 1 hereto.

 

(3) The organisation shall dispose over its revenue from membership fees and other sources independently. The Members shall transfer the contribution to the Association set out in Section 8(2) to the Association’s bank account.

 

Section 12.

 

(1) Divisions – professional colleges – may be established within the Association, which divisions shall subsequently organise their membership in accordance with the principles of HAPHM for achieving the goals set out by the Association.

 

Section 13.

 

The General Assembly

 

(1) The General Assembly is the supreme body of the Association, and it is constituted by all members. The General Assembly shall be convened once per year, setting out the location, the time and date and the agenda. An invitation shall be sent to all members in the registry of members at the latest 15 days prior to the date of the General Assembly. The members shall be informed regarding the invitation in the form of confirmable emails.

 

(2) The members may request expansion of the agenda within 5 days after delivery of the invitation. The expanded agenda shall be communicated to the members in the form of confirmable emails.

 (3) The invitation to the session of the General Assembly shall specify the time and date of the repeated General Assembly session in case the General Assembly does not have a quorum on the original date.

(4) At its repeated session, the General Assembly shall have a quorum with regard to the agenda items set out in the invitation regardless of the number of members attending, provided that this is set out in the invitation. A third of all members of the Association may request in writing that the General Assembly be convened, specifying the purpose and reason thereof, in which case, the Chairperson shall convene the General Assembly within thirty days.

 

Section 14.

(1) The location of the General Assembly session shall be determined by the Presidency, and in justified cases, it may also be held at a location other than Budapest.

 

 

Section 15.

Conduct of the General Assembly

(1) The Chairperson presides over the sessions of the General Assembly. The Chairperson may also mandate another person for conducting the General Assembly.

(2) Minutes shall be recorded at the sessions of the General Assembly, which minutes shall be attested by the Chairperson and two members elected by the General Assembly.

(3) An attendance sheet shall be drawn up regarding the members attending the General Assembly session, on which the name and address of residence or registered office of the member and – if the Statutes allow for attendance via a representative – the member’s representative shall be recorded. The attendance sheet shall be attested via the signature of the chairperson presiding over the General Assembly and the keeper of the minutes.

(4) The minutes shall include:

(a) the name and registered office of the Association;

(b) the time, date and location of the General Assembly session;

(c) the name of the chairperson presiding over the General Assembly, the keeper of the minutes and the attestor of the minutes;

(d) the effects of importance that took place and the proposals that were presented at the General Assembly session;

(e) the number of draft proposals presented, of the votes and countervotes cast, and of the abstaining members.

(5) The General Assembly session shall be opened by the person who announced it.

(6) When necessary, the officers of the General Assembly shall be elected prior to the adoption of the agenda of the General Assembly session.

(7) Order of business of the General Assembly:

(a) presentation of the items on the agenda,

 

(b) proposals for new items on the agenda or regarding the existing items of the agenda,

 

(c) decision regarding the agenda,

 

(d) discussion of the items on the agenda one by one,

 

(e) closing of the minutes.

 

 

 

 

 

Section 16.

 

(1) Regular members either attend the sessions of the General Assembly in person or via their authorised representative.

The General Assembly has a quorum if at least 50% of all members entitled to vote + one person are attending.

(2) When voting on a decision, any member regarding whom any of the following applies shall not be entitled to vote:

(a) who is granted exemption from an obligation or responsibility or another benefit at the expense of the legal person in the resolution;

(b) with whom a contract must be concluded according to the resolution;

(c) against whom legal action must be taken based on the resolution;

(d) whose relative who is not a member or founder of the legal person is interested in the decision;

(e) who is in a majority influence-based relationship with another organisation interested in a decision; or

(f) who is otherwise personally interested in the decision.

 

Section 17.

 

(1) Upon the request of at least 20 (twenty) percent of the members, the General Assembly shall be convened even in addition to its regular schedule. The members shall be invited to such extraordinary sessions of the General Assembly by the Chairperson.

 

Section 18.

 

(1) The General Assembly has a quorum if more than half of all regular members are attending.

 

(2) The General Assembly passes its resolutions via open ballot, in general via simple majority of votes.

(2) The amendment of the Statutes of the Association or the merger or division of the Association shall require a resolution passed via the votes of 3/4 of the regular members attending the General Assembly session.

(3) The amendment of the goal of the Association and the termination of the Association shall require a resolution passed via the votes of 3/4 of all regular members having voting right in the General Assembly.

(4) If the General Assembly does not have a quorum, it shall have a quorum at the repeated session in the matters included in the original agenda regardless of the number of members attending, provided that the repeated session is convened at minimum three and at maximum fifteen days after the original date.

 

(5) Means of communication of the resolutions of the General Assembly:

a)     publication on the website of the Association;

b)     sending via email to the email address of the members designated for this purpose.

 

Section 19.

 

(1) Only matters included in the agenda preliminarily communicated by the Presidency or voted to be included in the agenda by simple majority of votes of the members attending at the discussion of the agenda may be discussed at the session of the General Assembly.

 

Section 20.

 

(2) The resolutions of the General Assembly signed by the Chairperson and the keeper of the minutes and attested by two members elected for this purpose shall be published on the website of the Association.

 

Section 21.

 

The General Assembly shall be entitled to decide regarding:

1)    the report of the Chairperson and the Secretary General relating to the Association’s operation in the previous year,

 

2)    the report of the Financial Committee made in relation to fulfilment of the previous year’s budget,

 

3)    the rate of the contribution to the Association, as well as any change thereof, and the utilisation of the income,

 

4)    the next year’s budget,

 

5)    election of the nominating committee consisting of 3 (three) members in the year before the General Assembly electing the new officers,

 

6)    submissions made to the General Assembly,

 

7)    matters presented to the General Assembly by the Presidency,

 

8)    amendment of the Statutes,

 

9)    the dissolution of the Association, as well as the merger of the Association with another association and division of the Association,

 

10) the establishment of awards and prizes,

 

11) entry into an international organisation or federation of associations.

 

 

 

 

 

 

 

 

 

Section 22.

 

The General Assembly electing the new officers

 

(1) A General Assembly session for electing new officers shall be held every three years, at which session, the Chairperson, Secretary General and members of the Presidency (chairpersons of the standing committees, hereinafter referred to as: “Presidency”) of the Association, as well as the Chairperson and members of the Financial and Audit Committee (Chairperson + 2 persons) are elected for 3 years.

 

Section 23.

 

(2) The Chairperson of the Presidency shall be elected from among the regular members having veterinary qualification.

 

Section 24.

 

(1) The nominating committee shall make a proposal to the General Assembly for the members of the Presidency. The General Assembly may – via majority of votes in an open ballot – also add members to the list of candidates who were not included in the proposal. The General Assembly shall elect the Chairperson via secret ballot.

 

Section 25.

 

(1) The election of the Presidency and the Financial and Audit Committee shall require simple majority of votes. The members cast their votes in secret.

 

Section 26.

 

(1) If the position of any member of the Presidency becomes vacant mid-year, the Presidency shall provide for its temporary filling, while the General Assembly shall provide for its permanent filling at its next session.

(2) In the case of resignation of the Economic Officer (Chairperson of the Financial Committee), the final discharge may only be given by the General Assembly.

 

Section 27.

 

The Presidency

 

(1) Members of the Presidency: the Chairperson and Secretary General of the Association and the Chairpersons of the 7 standing committees.

 

Section 28.

(1) The senior officer shall perform their management tasks personally.

(2) A person who was sentenced to imprisonment in a final court decision for a criminal offence may not be elected as senior officer until they are released of the adverse effects associated with criminal history.

(3) A person who was banned from activity as senior officer in a final court decision may not be elected as senior officer. A person who was banned from an occupation in a final court decision may not be a senior officer of a legal person conducting the activity set out in the decision for the term of the band.

(4) A person who was banned from activity as senior officer may not be a senior officer for the term set out in the decision declaring the ban.

 

Section 29.

 

(1) The Chairperson shall convene the Presidency at least quarterly, and shall also convene it in addition to this if at least one third of all members of the Presidency so request in writing, with justification.

(2) The members of the Presidency shall be invited to the session at the latest eight days prior, and the invitation shall also contain the main items on the agenda of the session.

 

Section 30.

 

The Presidency has a quorum at its session if at least 50% of all members + one person are attending. If the Presidency does not have a quorum at the session, a new session shall be convened to a date eight days later.

 

Section 31.

 

The Presidency:

1)    decides regarding matters in progress,

 

2)    prepares proposals for the General Assembly and establishes the agenda of the General Assembly. Because of the latter, all proposals relating to the interests and operation of the Association shall be submitted to the Presidency,

 

3)    executes the resolutions of the General Assembly,

 

4)    establishes the order of business and other resolutions as necessary for managing the internal affairs of the Association, and presents them to the General Assembly for approval,

 

5)    when it deems necessary, establishes a position statement in matters concerning porcine health management or confirms the position statements of other organisations,

 

6)    decides in matters relating to the publications of the Association,

 

7)    provides for the management and placement of the funds of the Association and utilisation of the assets of the Association,

 

8)    sets out the specific tasks of the members of the Presidency, regarding which it also informs the General Assembly.

 

Section 32.

 

Eligibility for offices of the Association

 

The offices of the Association are honorary. Any given regular member may only be re-elected once as Chairperson, Secretary General or Chairperson of the Financial Committee or the Audit Committee.

 

 

 

 

 

 

Section 33.

 

The Chairperson

 

The Chairperson:

1)    represents the Association,

 

2)    manages the affairs of the Association in accordance with the Statutes,

 

3)    convenes the General Assembly and the sessions of the Presidency, presides over them, declares the resolutions and decides votes ending in tie via their own vote,

 

4)    signs the minutes and resolutions of the sessions, as well as any deeds and important official documents,

 

5)    may audit the treasury and financial management at any time,

 

6)    is responsible for the economic management of the Association.

 

Section 34.

 

The Secretary General

 

The Secretary General is responsible:

1)    for correspondence,

 

2)    for the national registry of the members of the Association,

 

3)    for reporting to the General Assembly – via the Presidency – regarding the operation of the Association in the year.

 

Section 35.

 

Other officers

 

The Economic Officer and Chairperson of the Financial Committee:

1)    manages the treasury of the Association and the documents related to the treasury subject to financial liability,

 

2)    manages and keeps record of the revenues and expenditure,

 

3)    reports on the financial situation of the Association at the sessions of the Presidency, and prepares a detailed financial report, statement of accounts and budget at the end of the year.

 

Section 36.

 

Financial Committee

 

(1) The Financial Committee consists of 3 members invited for the office by the Chairperson of the Committee. The accepted invitation is approved for a term of 3 years by the General Assembly. During the term of their assignment, the members of the Committee may not be members of the Presidency and may also not hold any other office, but may be invited to the sessions of the Presidency at all times. The head of the Commission shall be elected by the General Assembly.

 

(2) The Chairperson of the Financial Committee

(a) audits financial management,

 

(b) is entitled to inspect the affairs of the treasury and to audit its management,

 

(c) countersigns the reports of the Economic Officer, attends the meetings of the Financial Committee and provides information as necessary, and manages the Audit Committee,

 

(d) supervises the compliance of the Association with the legislation.

 

(2) Powers of the Financial Committee:

(a) the rules of operation of the Financial and Audit Committee are set out in the bylaws of the Financial and Audit Committee adopted by the General Assembly,

 

(b) it is responsible for conducting audit activity, contributing to the transparency of the economic management of the Association, in which scope it regularly audits the economic management processes of the bodies of the Association in accordance with the schedule established by it,

(c) gives its opinion regarding the professional and economic programme and budget concept of the Association, as well as the draft reports regarding the budget and the discharge,

(d) discusses and provides opinion regarding the report on the annual execution of the budget (discharge), which may be submitted to the General Assembly together with the position statement of the Committee,

 

(e) expresses its opinion regarding the development, operation and reorganisation matters concerning the economic management of the Association,

 

(d) pays particular attention to the financial and budgetary consequences of the mandatory and voluntarily undertaken tasks of the Association,

 

(e) examines the proposals of the other committees having financial implications, and the Chairperson of the Committee presents its findings at the session of the General Assembly where the decision is made,

 

(f) monitors the execution of the approved budget, as well as the compliant and justified utilisation of the assets of the Association,

 

(g) expresses its opinion regarding transactions involving economic commitment falling into the scope of authority of the General Assembly,

 

(h) monitors the financial management of the Association,

 

(i) collaborates in the development of the rules of management of the assets of the Association.

 

(3) The Financial Committee is responsible for establishing the budget for the next year and presenting it to the Presidency, as well as for managing the assets of the Association.

 

(4) The Audit Committee is responsible for monitoring the management of the assets of the Association. For this purpose, during the term of its mandate, it may audit financial management at any time, and at the closing of the budget year, it shall audit the annual discharge and the instruments relating to financial management, and report to the General Assembly (the Presidency) in writing regarding the findings of the audit. If the Audit Committee detects any irregularity during the year, it shall report it to the Presidency, or in more serious cases, the extraordinary General Assembly that may be convened separately for this purpose.

 

Section 37.

 

The Audit Committee

 

(1) The Audit Committee consists of 3 members invited for the office by the Chairperson of the Committee. The accepted invitation is approved for a term of 3 years by the General Assembly. During the term of their assignment, the members of the Committee may not be members of the Presidency and may also not hold any other office, but may be invited to the sessions of the Presidency at all times. The head of the Commission shall be elected by the General Assembly.

 

(2) Powers of the Audit Committee:

(a) the rules of operation of the Audit Committee are set out in the bylaws of the Audit Committee adopted by the General Assembly,

 

(b) it continuously monitors the operation of the Association with regard to whether the activity of the bodies and senior officers of the Association is in compliance with the Statutes, the effective legislation and the resolutions of the General Assembly,

 

(c) financial auditing of the Association, including auditing tax returns and similar declarations, and possibly also whether operation meets the criteria of public interest. It shall conduct an overall audit concerning financial management at minimum twice per year based on the audit plan prepared by it, in the scope of which overall audit, it shall conduct audits regarding the handling of funds and materials, compliance with the documentation obligations and financial management. The Chairperson of the Audit Committee shall present the results of the audits and the protocol drawn up regarding them to the General Assembly at its next session,

 

(d) the Audit Committee is entitled to audit any matters related to the operation and economic management of the Association. In the course of this, it may request reports from the senior officers and information or clarification from the employees of the organisation. It may access, inspect or have its experts inspect the accounting records, books and all documents of the Association.

 

(e) the Audit Committee shall inform the Chairperson of the Association entitled to take measures promptly and initiate the convening of the General Assembly at the Chairperson if it becomes aware that:

(i) a breach of legislation or the Statutes or otherwise an event (omission) seriously impacting the interests of the Association took place in the course of the Association, the termination of which or the evasion or mitigation of the consequences of which requires the decision of the General Assembly, or if a fact giving rise to the liability of the senior officers arose,

(ii) if the Chairperson of the Association entitled to convene the General Assembly does not convene the General Assembly within thirty days after the Audit Committee’s proposal therefor, the Audit Committee shall be entitled to convene an extraordinary session of the General Assembly. If the General Assembly fails to restore the law-compliant operation of the Association, the Audit Committee shall notify the body responsible for supervision of legal compliance without delay,

(iii) the Audit Committee may appoint any of its members for certain monitoring tasks, and may also divide the auditing duties between its members in a permanent manner. The division of the auditing duties affects neither the responsibility of the member of the Audit Committee nor their right to extend the audit to any other activity within the scope of the auditing duties of the Audit Committee. The Audit Committee shall discuss the experiences accumulated during the individual audits conducted by its members at its session, and shall pass a resolution regarding the results when necessary,

 

(f) the closing date of the working year of the Audit Committee shall be the date of the General Assembly session at which the balance sheet regarding the Association’s activity in the previous year is discussed.

 

Section 38.

 

Other committees

 

(1) The Association established the following standing committees:

(a) Member Admission and Accreditation Committee

Powers:

- The detailed rules of the operation of the Member Admission and Accreditation Committee are set out in the bylaws of the Member Admission and Accreditation Committee adopted by the General Assembly.

- The Member Admission and Accreditation Committee makes a proposal regarding the professional suitability of new applicants for membership or members whose membership is being confirmed, as well as regarding the termination of membership, via a specific decision, sending the relevant protocols to the Presidency.

- Prepares the laudation of the candidate for membership for the proposal for admission of members for the Presidency of the Association.

- Checks the first payment of domestic and foreign private individuals and legal persons due on the grounds of becoming a supporting member.

- The detailed rules of the admission and accreditation of members are set out in the relevant Member Admission and Accreditation Policy adopted by the General Assembly.

 

(b) Committee for International Relations

Powers:

- the rules of operation of the Committee for International Relations are set out in the bylaws of the Committee for International Relations adopted by the General Assembly.

- The Committee establishes the foreign affairs strategy of the Association, monitors the development of foreign relations and participation in the international scientific and professional dialogue, and makes decisions regarding current matters concerning the area at its regular sessions.

 

(c) Communication Committee

Powers:

- the rules of operation of the Communication Committee are set out in the bylaws of the Communication Committee adopted by the General Assembly.

- The task of the Communication Committee is to set the direction of and coordinate the processes related to assessment and reformation based on the decision of the General Assembly.

- Proposes a strategy and methods that could serve as a comprehensive schedule – concerning specific matters – for reformation based on assessment of the situation and a vision for the future.

- Its primary purpose is to provide a framework for the broadest possible dialogue between organisations and experts interested in the goals of the Association, and to summarise the results of serial consultations.

 

 

(d) Committee for Education, Further Training and Event Organisation

            Powers:

- The rules of operation of the Committee for Education, Further Training and Event Organisation are set out in the bylaws of the Committee for Education, Further Training and Event Organisation adopted by the General Assembly.

- Develops a mid- and long-term education and further training strategy.

- Prepares the annual education, further training and event organisation plan.

- Collaborates in the organisation of educational and professional further trainings and domestic and international conferences.

 

(e) Committee for Professional Guidelines

Powers:

- The rules of operation of the Committee for Professional Guidelines are set out in the bylaws of the Committee for Professional Guidelines adopted by the General Assembly.

- Continuously monitors the situation of porcine health management in Hungary and the achievements of scientific research, and develops recommendations and professional guidelines for the practical utilisation thereof for increasing the efficiency of porcine health management professions based on the analysis of the information available or upon request.

- Prepares and submits to the General Assembly the professional guidelines developed by it in relation to porcine health management matters concerning the interests of the industry, the national economy or society as a whole, as well as position statements regarding the professional and social policy.

 

(2) The Presidency – or possibly the General Assembly – may also establish further committees in addition to the foregoing as necessary.

 

Chapter IV

 

 

Section 39.

 

Relationship of the Association with other associations

 

 

(1) The Association is a member of the Hungarian National Veterinary Association (“Magyar Országos Állatorvos Egyesület”) founded in 1880.

In addition, the Association may also enter other Hungarian or foreign federations as a member with full rights, provided that this is not in conflict with the professional goals of the Association. The divisions of the Association are also entitled to the same.

 

Section 40.

 

Economic management of the Association

 

(1) The detailed financial regulation of the economic management of the Association is set out in the economic management policy approved by the Presidency.

 

 

 

 

 

 

Section 41.

 

Dissolution of the Association

 

(1) The dissolution of the Association or its absorption by another Association may take place under the conditions set out in Section 18. The Chairperson shall convene the General Assembly at the latest 3 months prior to decide regarding the dissolution or absorption, and the General Assembly shall also decide regarding the estate of the Association at the same session.

(2) In the case of termination of the Association without succession, the assets of the Association remaining after settlement of the liabilities towards the creditors shall be transferred to the Hungarian National Veterinary Association.

 

Clause

 

With our signature, we certify that the Statutes are authentic and were drawn up based on the guidance provided by and with the agreement of the founding assembly, and contains the amendments that were adopted via ballot there.

 

Budapest, 20 October 2017

 

 

 

 

 

 

 

Dr Imre Names (by his own hand)                        Dr László Búza (by his own hand)

Chairman of the Association                                     Secretary General of the Association

 

 

 

 

 

Ágnes Csivincsik (by her own hand)

Keeper of the Minutes

 

 

 

 

 

 

Dr József Földi (by his own hand)                         Dr Tibor Magyar (by his own hand)

member of the Association, attestor                          member of the Association, attestor